Are you feeling stuck in the chaos of life? We have all been there, spinning your wheels, not knowing what project to tackle next and ultimately feeling overwhelmed by the pile on your plate. Let’s dive into the advantages of having systems and how they can better your life.
WHAT ARE THE ADVANTAGES OF HAVING SYSTEMS?
- Helps you manage your time
- Minimizes wasted energy
- Allows you to do things automatically
- Allows you to maximize your progress
- Multiplies your creativity
- Decreases the chaos of life
Systems are implemented to handle the trivia of life, which frees you up to be creative and focus mental energy on things that matter.
USING SYSTEMS TO DECREASE THE CHAOS IN LIFE
Use systems for your everyday tasks. If you are doing the same thing daily, weekly or monthly set up a system to do these tasks. This will leave you with more time and energy to spend on the important things you want to achieve.
THINK: Is there a quicker, more effective way to do this?
PLAN YOUR WORK AHEAD OF TIME
If you have a schedule, you are likely to have appointments, meetings, and various work-related tasks jotted in their various time slots to ensure you don’t forget them. However, do you have your family time in your schedule? The best way to protect your family time, especially if you are a freelancer, entrepreneur or small business owner is to FIRST add your family time to your schedule, and then add work-related tasks around it. This simple change will ensure you spend those precious moments with your loved ones.
Try dividing your time into blocks. By doing this you can stay focused on a specific task for a period of time before moving onto the next. An additional tip would be to combine the same or similar tasks together. For example, block out an hour in the morning to go through your mails, plan the day ahead, schedule any meetings, and highlight the most important tasks.
SYSTEMS MAKE YOUR TIME EFFECTIVE
Whenever possible, do two or three things at once. I know you are thinking “how am I supposed to do this?” Let’s say you want to learn a new language but you cannot find the time in your day to add this task to your list of to-dos. If your travel time to work and back is 20 minutes each way, in a month you could spend 13 hours and 20 minutes learning the new language via an audiobook. Keep a lookout for tasks that you can bundle together to save time.
DESIGNATE TIME FOR PEOPLE
It is important to set aside time to connect with others. Networking is a valuable tool for freelancers, entrepreneurs, and small business owners. As important it is to connect with others, it is vital to limit your time with people who drain you. An easy way to spot them is when you see them coming you dread it! You need to say no to low priority people who only take from the relationship.
Use these steps to successfully implement your systems:
- Examine your life to find areas where you are currently losing the most time (focus on these)
- Design your systems to reduce the time used up by repetitive tasks
- Staff the areas of weakness (quit doing things you aren’t good at and focus on your strengths)
- Develop a system to grow your strengths (audiobooks, online courses, etc.)
- Carve out time to work uninterrupted (this way you can get a lot done in minimal time)
- Dedicate time every day to follow through on your systems
We hope you enjoyed our article about the advantages of having systems. Now go ahead and free up your day from unnecessary tasks and focus on what matters to you!